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Accounting Assistant

Non-exempt, 30 hours per week

The Rhode Island Philharmonic Orchestra & Music School seeks an experienced accountant as Accounting Assistant. Established in 1944, the non-profit has redefined the arts organization of the 21st Century, combining the finest regional orchestra in the nation with the most comprehensive education and community engagement programs of any professional orchestra, including one of the largest community music schools in the United States.

The Accounting Assistant reports to the Director of Finance and performs regular accounting functions that are key to our success. All clerical accounting and bookkeeping duties follow detailed and established procedures and protocols. Advice and leadership are available from the Director of Finance, the leadership team and colleagues.

Essential duties and responsibilities:

  • Enter invoices and payables into accounting software and investigate discrepancies.
  • Obtain appropriate approval of accounts payable invoices.
  • Enter deposits daily and sort and process daily mail.
  • Create journal entries. Prepare monthly account analysis for various balance sheet accounts.
  • Reconcile Development receipts to ensure appropriate classifications.
  • Maintain and update Inventory Log.
  • Other related projects as requested by the Director of Finance and/or Executive Director.

Full Job Description


Branch Manager

Non-exempt, 40 hours per week

  • Mondays through Thursdays - 12:30pm to 9pm
  • Fridays 10:30am to 7pm
  • Additional hours as needed

The Rhode Island Philharmonic Orchestra & Music School seeks an experienced Branch Manager for our community music school. Established in 1944, the non-profit has redefined the arts organization of the 21st Century, combining the finest regional orchestra in the nation with the most comprehensive education and community engagement programs of any professional orchestra, including one of the largest community music schools in the United States.

The Branch Manager provides excellent customer service in support of our goals for our community music school. The primary responsibility of the Branch Manager is to oversee the general operations of the branch reception area and supervise the work of the Branch Coordinators. The reception area is the first point of contact for students, faculty, parents and community entering the music school facility. The ideal Branch Manager is dependable, diplomatic, a strong communicator with excellent organizational skills. The Branch Manager is fluent in all programs, familiar with all faculty members and their specializations, and over time, builds connections with all students, families and members of the Music School community. The Branch Manager is an integral member of a dynamic and supportive education team and faculty that is dedicated to creating great musical experiences and providing excellent educational programming.

Primary Responsibilities:

  • Provide timely, quality service and an excellent experience to our customers..
  • Serves as a branch coordinator during coverage hours and when filling in for others at the reception desk. Can execute all functions of a Branch Coordinator and trains new/substituted employees on Branch Coordinator functions. Develops and documents processes and procedures for Branch Coordinator personnel. Back up support for Branch Coverage..
  • Supervises Branch Coordinators in partnership with the Assistant Director.
  • Serves as lead administrator for building and maintaining faculty's schedules including availability, lessons, classes, and any changes to scheduling. Is the point person for faculty and student/family communications regarding scheduling and schedule changes.
  • Monitors schedules and accounts and prompts necessary actions, including scheduling unscheduled lessons.
  • Completes rental from satellite location (East Greenwich) and submits them to the CFO
  • Partners with the Assistant Director on facility room scheduling. Facilitates the ongoing upkeep of the facility room schedule once a school session has begun. Fields incoming requests for room usage. Communicates to all parties about changes and needs. Updates published room calendar.
  • Serves as lead administrator for piano levels.
  • Serves as a team member on the Education Team and contribute to the strategic planning for the Philharmonic.

Full Job Description